Minutes of the Excom meeting on 18th May
Members Present : Farida D'Dias (President), Adolph Castelino (VP-PR), Kailash Kattalay (Secretary), Dan Jog (Treasurer) and Laura Alvares (Sergent at arms)
* Secretary updated the pending chartering process of club and notified that all the members are supposed to refill the Charter Member Forms instead of normal forms which were already filled up. Agreed to fill-up on behalf of the members and get the signatures of members in the regular meeting scheduled on 1st June
* Agreed by all the members that the Secretary will receive the money from Treasurer meant for club registration to ease out the administrative convenience. Once the charter process is over, the balance money is supposed to be handed over to Treasurer.
* VP PR presented a Plan of Action for the initial publicity which is essential for the club right now. It is agreed to send out letters in accordance with YMCA president to all the business houses and the industrial bodies
* Agreed that all the excom members will meet the President and Director (Activities) of YMCA on 27th May at 7:00 PM to get their consent officially and to have YMCA name in the club's name for the patronage given in lending the space for regular meetings. Further to explore the possibility of requesting them to introduce the club to the established business houses and the industrial bodies of Goa.
* Agreed that the regular meetings will be replaced for official matters of expediting the Charter process, action plan for Charter nite etc., The club has to find out patrons, sponsors, for an effective and impressive charter nite.
* Sergent at arms suggested that charter nite can happen in a Cruise boat as a distinguished event and a memorable one. President spoke to one of the Cruise owners named Anand for sponsoring the event and in turn he asked to put in writing.
* Agreed that the executive committee (excom) will be officially elected in front of the members in the immediate meeting on 1st June.
Farida D.Dias
President
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